Campus Life & Support

We are sorry that Social Sciences Internship is open to students of UGC undergraduate programmes exclusively.

We are sorry that exchange students are not eligible for the Social Sciences Internship, which is only open to students who will complete their undergraduate programmes at the Hong Kong Baptist University.

Since Social Sciences Internship is a structured programme consists of pre-internship training workshops, interviews and on-the-job working experience, students are required to attend all elements of the programme in person. Therefore, students who are on exchange programme are not eligible for application.

Students can only change the start and end date of internship with strong reasons and it should be discussed and approved by both the Partner Organisation and the Faculty Office in advance. Student interns should ensure they can commit the entire internship period as stipulated on the Internship Agreement signed.

Social Sciences Internship is training and educational based. Student Interns are not necessarily remunerated during their internship, but some organisations may provide allowance. Students may view the relevant information from each job posting during placement application.

All full-time undergraduate students of the University are covered by the University’s Group Personal Accident Insurance during the internship period. Some organisations might offer insurance coverage to the students by their own policy.

The softcopy of internship grade report including appraisal would be available for participants to download after the completion of internship. The internship record will be listed in academic transcript. If students would like to have a reference letter, they should consult the partner organisation directly before the end of the internship.

Students with internship offer will be enrolled in one of the following courses and earn 3 units after the completion of internship with a minimum of 200 work hours and respective coursework.

Unless prescribed in an approved study plan, students who carry a study load over 15 units are NOT recommended to undertake the internship in that semester. If you have already registered for more than 15 units (excluding the 3-unit of SSI) in the semester, please obtain approval from the Head of Department or Programme Director and submit the required application accordingly before the end of the Course Add/Drop period of that semester or the specified submission deadline:

• Application for Excess Study Load
  You may submit an online application via the "Online Form" function in BUniPort  (Studies > My e-Application > Online Form > My Online Form) during online application period.
• Please refer to the website of AR for more details: http://ar.hkbu.edu.hk/curr/application_centre/course_reg/#exc

Applicants who completed the mandatory orientation quiz and fulfilled the training requirements will be eligible to view the list of available internship opportunities on the SSI Online System during placement application period. 

There is no application fee required for applying SSI.

The Office of Off-Campus Learning and the Academic Registry will coordinate the course registration process, you DO NOT have to register for the course during the course pre-registration or add/drop period.

The Faculty of Arts and Social Sciences strongly values the commitment made between students and organisations, you should have made careful consideration before you submit an application. Our withdrawal policies have been set to encourage students to be accountable for their actions. Students cannot withdraw from an internship without permission from the Faculty.

• Withdrawal after Placement Application
  All withdrawals after the deadline of placement application will be regarded as late withdrawal cases, students are required to submit the Application for Internship Withdrawal supporting with valid reasons to the Office of Off-Campus Learning, Faculty of Arts and Social Sciences.

• Withdrawal after the start of internship
  Students are required to submit the forms of

(1) Application for Internship Withdrawal supporting with valid reasons to the Office of Off-Campus Learning, Faculty of Arts and Social Sciences; and
(2) Application for Course Withdrawal (via the Online Form system in BUniPort) with approval of Faculty Supervisor (Course Instructor).
A notice period of 7 calendar days is required for any withdrawal application after the internship commencement; i.e. Students are obliged to continue the internship at the organisation for at least 7 calendar days while the application is under Faculty’s review.

Withdrawal after the placement application will result in serious consequences. All late withdrawal cases will be reported to the student’s major department for record.

For the withdrawal cases approved by the Faculty, a “W” (Withdrawn) grade will be assigned, which is not included in GPA calculation. However, any withdrawal without approval from the Faculty will result in an “F” (Fail) grade in the academic transcript, which is included in GPA calculation.

A Student Intern may be placed on probation or terminated by the Partner Organisation for the following reasons:

• Excessive tardiness or absences.
  
• Unsatisfactory performance or conduct as evaluated by the On-site Supervisor.
  
• Acts of discrimination, disruptive or other inappropriate behaviour.

For any amendment or adjustment on the internship period, please consult the Office of Off-Campus Learning in advance. Normally, students should provide ALL of the following supporting documents with valid reason(s) to the Office of Off-Campus Learning via email for further endorsement:

1) An official approval of the internship period amendment by the On-site Supervisor / Partner Organisation
2) Email to inform the Faculty Supervisor for the change
3) A proof of students’ fulfilment of the minimum requirement of working hours, i.e. the endorsed Monthly Attendance Log Records and the agreed work plan for extended internship period (if applicable)

Upon ALL the above-mentioned documents are obtained, the Faculty will review the application and announce the result via email within 7 calendar days. Without the Faculty's official approval, Student Interns are required to work through to the last day of the internship.

Any self-termination or absence without valid reason(s) might regarded as "Incomplete" of the internship.